Transcription and Translation services utilizing a dictation service is a fantastic way to outsource some of your work, keep up with reports and correspondence, improve your communications with clients, and help you become more productive.

But you do need to remember that the person doing your transcription services can’t read your mind! Here are some tips to help your dictation service provide you with transcription and translation services by Transcription Service Providers that will save you time and money!

Tips to help your dictation services for transcription and translation services in Singapore

1. Eliminate background noise when dictating. While it may be convenient for you to dictate while driving with your window open, road noise, and the sound of the wind blowing into the microphone can obliterate your voice and make it difficult to hear what you are saying. The same thing applies with dictating on the subway, in a crowded restaurant, or at an airport. Anywhere there is an abundance of background noise means the person doing the transcription can’t hear you clearly. Consider where you will be dictating and try to do it in a quiet area with little or no background noise – in a closed office is ideal.

2. Spell out all names and any unfamiliar terms. If you know what and whom you are talking about, it’s easy to assume the dictation service will know, too. Unfortunately, that’s not the case – and in a world where even the most common names now have multiple spellings, it’s best to always spell out all names – and to use the “A as in apple” technique to articulate the letters you are spelling since it is very easy to confuse letters that sound alike, such as “b, c, d, e, g, p, v, and z” or “j and k” or “f and s”. Likewise with any unfamiliar terms or terms specific to your industry.

3. Dictate like you are talking to a real person – you are. When you dictate, talk as you would talk to a secretary or other person you know. You can use a generic term, such as “operator” when you address the person, but this helps the person doing your transcription at the dictation service to differentiate between when you are giving an instruction (such as how you want a particular document set up) and when you want something typed or transcribed verbatim.

4. Provide any special formatting instructions. Tell the person doing the transcription how you want something set up – preferably at the beginning before you begin the dictation or else at the point where formatting should change while you are dictating. For example, you could say, “Operator, I want this heading in all capital letters, underlined, and centered. Then go back to the left margin in regular type and type the paragraph that follows.”

5. Speak clearly, directly into the microphone, and enunciate your words. Many people dictate while they are shuffling through papers or working on a project. That’s okay, but it’s important to be sure you are speaking clearly – and directly into the microphone – when you’re doing that. You don’t want to have your head turned away because your voice will not carry well and the transcriptionist won’t be able to hear what you said. Likewise, enunciate your words carefully. Try not to mumble.

6. Slow down! The more some people dictate, the faster they talk. And other people, well, they just tend to be fast talkers. The trouble with this isn’t that the person doing the transcription at the dictation service can’t keep up – the problem is that the words tend to slur together, making them indecipherable. Slow down, speak deliberately, and you’ll get better accuracy from your chosen dictation service.

Finding and using a dependable dictation service can be a lifesaver when you’re overworked and under time constraints. It can help you get back on track before or after a vacation or during a peak work period – or it can just be a great way to stay abreast of your business all the time. Remember, you get back what you put in. Provide great dictation and your dictation service will deliver professional transcription services Singapore by reliable transcription and translation services in Singapore. Contact us at TranslationServices.sg for audio transcription services, legal transcription services and interview Transcription Services.

Kinotech Systems is founded in Singapore, has strong track record of providing clients with trusted, best-in-class corporate services. As an info-comm systems provider and marketing firm specializing in implementing software systems and solutions for small and medium-sized enterprises, the company helps businesses to upgrade and strengthen their core business operations through technologies and consultancy. The service-oriented firm takes a holistic business approach to their clients’ digital marketing programs. The team understands the importance of business principles just as well as the nuances of the latest digital technologies. Kinotech Systems offers every digital marketing service available from digital marketing research and planning to brand development to website and asset creation through social media management and search engine optimization programs. A one-stop solution for both B2B and B2C businesses.

Translation Services Singapore is the Kinotech Group corporate services arm specialises in providing multi-lingual services to individual, businesses and corporation with professional translations and transcription needs in the area of Engineering, Finance, Education, Marketing, Advertising, and Legal.

Powerpoint Slides Design is the corporate services arm specialises in providing design with focus on corporate or marketing presentation. Offering custom design services to make fantastic eye-popping PowerPoint presentation for their client’s target audience that will make it stand out and wow the potential customers.

CORPORATE CONTACTS

Kinotech Systems
(65) 8231 6218
Headquarter in Singapore
corporate@kinotechsystems.com

Translation Services Singapore
(65) 8231 6218
Headquarter in Singapore
enquiry@translationservices.sg

Powerpoint Slides Design
(65) 8231 6218
Headquarter in Singapore
enquiry@powerpointslidesdesign.com